Estimating Coordinator

Shimmick is seeking a highly talented Estimating Coordinator to be based out of Irvine, CA.  This challenging position will provide an excellent growth opportunity while improving the infrastructure of the city. 

Become a part of a dynamic, fast-growing player in Heavy Construction. Shimmick is a national Contractor that has an excellent reputation within the industry and is seeking a qualified individual to join our Southwest Division.  Shimmick takes on challenging projects and performs high-quality work ranging from expanding/constructing water and wastewater treatment plants to construction of the new Gerald Desmond Bridge.

Shimmick has a long history of completing complex water projects, ranging from the world’s largest wastewater recycling and purification system in California to the record-setting Hoover Dam. In 2021, we began a transformation to re-envision our strategy to meet the nation’s growing need for water and other critical infrastructure.

Today, Shimmick is at the forefront of delivering solutions to meet the nation’s growing demand for water infrastructure.

Our commitment extends to water treatment, water conveyance, water storage, flood protection, environmental projects, and more. Our solid foundation of enduring client relationships, financial stability, market leadership, effective risk management, and strategic presence in key regions ensures our ability to execute this crucial mission.

• According to Engineering News Record, in 2024, Shimmick was nationally ranked as a top ten builder of water supply (#8), dams and reservoirs (#6), and water treatment and desalination plants (#7).
• Led by industry veterans with 20+ years of experience
• Solid foundation: client relationships, financial stability, and market leadership

Southwest Division

Shimmick’s Southwest Division, headquartered in Irvine, California, focuses on large public owners in Southern California, across water resources, water treatment, transportation and transit markets. Over the past decade, the division has grown tremendously, securing major projects, including the $350 million North City Pure Water Facility in San Diego at the $200 million Groundwater Replenishment System in Orange County.

The Estimating Coordinator is responsible for supporting the estimating team in preparing accurate and competitive cost estimates for construction projects. This role involves organizing bid documents, coordinating subcontractor and supplier proposals, managing bid schedules, and assisting in the overall estimating process to ensure timely and efficient bid submissions.

The responsibilities of this position include, but are not limited to the following:

Bid Preparation & Submission

• Collect, review, and distribute bid documents, including plans, specifications, Q&A, and addenda.
• Assist in preparing and submitting bid proposals, ensuring completeness and accuracy.
• Assist in obtaining signatures and approvals for bid documentation.
• Scan in quotes and/or make a bid book and maintain organized files.

 Document Control

• Organize, format, and maintain all bid documentation, including subcontractor quotes, certifications, safety records, bonding information, and past project references.
• Maintain up-to-date records of bid opportunities, submission status, and project awards.
• Assist with printing, binding, and delivery of hard copy bids or online bids when required.
• Organize bid folders and help with post-bid follow-up documentation.

 Subcontractor & Vendor Coordination

• Distribute bid invitations and project documents to subcontractors and suppliers.

  Internal Communication

• Coordinate with the estimating team, project managers, safety, and legal departments to gather all required inputs for each bid.
• Schedule internal bid reviews, walk-throughs, and submission approvals.
• Communicate deadlines and deliverables clearly across teams.

 Bid Opportunity Monitoring

• Track and monitor opportunities on procurement portals such as DOT, municipal bidding platforms, and private client portals.
• Log upcoming bids, deadlines, and potential projects for the estimating calendar.
• Assist in entering the pursuits into our CRM platform.

DBE/GFE Compliance & Outreach

• Manage Good Faith Effort requirements which include documentation, advertising and outreach.
• Research and understand each pursuit and Agency’s GFE/DBE/SBE requirements for the projects that we pursue.
• Complete all Good Faith Efforts for all pursuits in a timely and organized manner.  Manage the estimating team to ensure that GFE/DBE/SBE requirements are considered and complied with during the bidding and close-out process.
• Attend Pre-bid and Outreach meetings as required.
• Attend GFE/DBE/SBE Seminars and trainings.
• Maintain DBE/SBE subcontractor/supplier database (SmartBidNet/Building Connected)
• Assist with DBE compliance with ongoing projects as needed

Minimum Requirements:

• Bachelor’s Degree in Engineering, Construction Management, or related field or demonstrated equivalency of experience and/or education

Preferred Qualifications:

• Previous experience in construction estimating, coordination, or a related role.
• Proficiency in estimating software (e.g., Smartbid, Building Connected, Bluebeam, Cosential or similar).
• Strong organizational and multitasking skills.
• Excellent communication and ability to pivot quickly  
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)

Additional Information:

• Qualified applicants who are offered a position must pass a pre-employment substance abuse test.
• This position does not include sponsorship for United States work authorization.

The salary range for this position is between $60,000 - $95,000 per year depending on experience and/or education.

Shimmick's comprehensive benefits plan includes medical - including a NO-COST option, dental, and vision coverage; as well as options to participate in an FSA or HSA. The Company also provides employer paid STD, LTD, basic life and AD&D, and an Employee Assistance Program. Additional voluntary benefit offerings include pet insurance, hospital indemnity, critical illness insurance, legal and identity theft protection.

These benefits are available to all employees working more than 20 hours per week. Employees working less than 20 hours per week are eligible for medical, dental and vision coverage as well as EAP services.