Executive Assistant

Shimmick is seeking a highly talented Executive Assistant to be based out of Irvine, CA.  

Become a part of a dynamic, fast-growing player in Heavy Construction. Shimmick is a national Contractor that has an excellent reputation within the industry and is seeking a qualified individual to join our Southwest Division.  Shimmick takes on challenging projects and performs high-quality work ranging from expanding/constructing water and wastewater treatment plants to construction of the new Gerald Desmond Bridge.

Shimmick has a long history of completing complex water projects, ranging from the world’s largest wastewater recycling and purification system in California to the record-setting Hoover Dam. In 2021, we began a transformation to re-envision our strategy to meet the nation’s growing need for water and other critical infrastructure.

Today, Shimmick is at the forefront of delivering solutions to meet the nation’s growing demand for water infrastructure.

Our commitment extends to water treatment, water conveyance, water storage, flood protection, environmental projects, and more. Our solid foundation of enduring client relationships, financial stability, market leadership, effective risk management, and strategic presence in key regions ensures our ability to execute this crucial mission.

• According to Engineering News Record, in 2023, Shimmick was nationally ranked as a top ten builder of water supply (#6), dams and reservoirs (#7), and water treatment and desalination plants (#7).
• Led by industry veterans with 20+ years of experience
• Solid foundation: client relationships, financial stability, and market leadership

The Executive Assistant will provide high-level administrative support to the CEO and other Executive Committee members. Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. 

Role Objective:

• Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.

Typical responsibilites include but are not limited to the following:

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Sustain a daily calendar of meetings and events.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
• Arrange travel and accommodations for executives. Prepare expense reports.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
• Manage the Executive's contacts
• Assist in preparing and managing presentations and decks.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours
• Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries. 
• Use discretion, confidentiality, and good judgment to handle C-Level matters.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance. 
• Complete ad-hoc projects as assigned.
• Organize complex calendars and schedules; resolving any scheduling issues

Minimum Requirements:

• High School Diploma or GED + 10 years of relevant experience or demonstrated equivalency of experience and/or education
• Experience working in an executive assistant role supporting C-Level executives.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally.
• Flexible hours as dictated by the needs of business for projects and meetings.

 Preferred Qualifications:

• 5+ years of related experience required in working in an executive assistant role supporting C-Level executives.
• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence - perform duties at the highest level possible on a consistent basis.
• Excellent communicator - able to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Team player - have team-oriented experience and approach.
• Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.
• Ability to think outside of the box with a sense of urgency. 

 Additional Information:

• Qualified applicants who are offered a position must pass a pre-employment substance abuse test.
• This position does not include sponsorship for United States work authorization.

 The salary range for this position is between $90,000 - $100,000 per year depending on experience and/or education.

Shimmick's comprehensive benefits plan includes medical - including a NO-COST option, dental, and vision coverage; as well as options to participate in an FSA or HSA. The Company also provides employer paid Short Term Disability, Long Term Disability, basic life and AD&D, and an Employee Assistance Program. Additional voluntary benefit offerings include pet insurance, hospital indemnity, critical illness insurance, legal and identity theft protection.

These benefits are available to all employees working more than 20 hours per week. Employees working less than 20 hours per week are eligible for medical, dental and vision coverage as well as EAP services.

NOTICE TO THIRD PARTY AGENCIES:
Please note that Shimmick does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Shimmick will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Shimmick explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Shimmick.

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.